🖇️Manage Public Links

Overview

The Public Links section in WhitePenguin Settings gives admins access to all publicly shareable URLs generated by the system. These links are used in two key ways:

• Automatically — WhitePenguin includes these URLs in automated emails sent to parents (e.g., tour booking confirmations, admission invitations).
• Manually — Admins can copy and share these links directly, or embed them on the school's public website.

Public links are organized into two categories:

1. Tour Booking Page — one link per tour event created by the school.
2. Admission Form — one link per admission form created by the school.

How to Access

1. Log in to the WhitePenguin admin portal.
2. Click Settings in the left sidebar.
3. Click the Public Links tab at the top of the Settings page.
4. The Public Links page will load, showing all available Tour Booking Page and Admission Form links.

Tour Booking Page

The Tour Booking Page section lists a public URL for each tour event that has been created in WhitePenguin. When parents receive an invitation or find the link, they can use it to view tour details and book a spot.

How Tour Links Are Generated

• A Tour Booking Page link is automatically created each time a new tour event is added in WhitePenguin (e.g., via the Admission or Tours section).

• Each tour type gets its own unique link.

• Links follow this format:

  https://[school-subdomain].whitepenguin.heimdallprodev.com/tour-events/[tour-name-slug]

Example Tour Links (from Greenwood High)

Actions Available

For each tour link, two action icons are available on the right:

Admission Form

The Admission Form section lists a public URL for each admission form created in WhitePenguin. Parents can use these links to fill out and submit their child's admission application directly online.

How Admission Form Links Are Generated

• An Admission Form link is automatically created each time a new admission form is built in WhitePenguin.

• Each form gets its own unique public link.

• Links follow this format:

  https://[school-subdomain].whitepenguin.heimdallprodev.com/forms/live/[form-name-slug]

Example Admission Form Links (from Greenwood High)

Actions Available

For each admission form link, the same two action icons are available:

Tips

• Links are auto-generated — you don't need to create them manually. Whenever a new tour event or admission form is created in WhitePenguin, its public link appears here automatically. Just come to Public Links to find and share it.
• Use the Copy button, not manual typing. Always use the clipboard (Copy) icon to copy URLs — this prevents typos and ensures the exact link is shared.
• Preview before sharing. Use the Open (external link) icon to preview each Tour Booking Page or Admission Form as a parent would see it before distributing the link publicly.
• Embed links on your school website. These public URLs can be added to your school's website as button links or hyperlinks, allowing prospective parents to book tours or apply directly from your site.
• Share via WhatsApp or email. Copy the link and paste it directly into a WhatsApp message, email, or any other communication channel to share it with parents instantly.
• Each tour and form has its own unique link. If you have multiple tours or forms, make sure you copy the correct link for the one you want to share.
• Links remain active as long as the tour or form is active. If a tour event or form is deleted or deactivated in WhitePenguin, its link may no longer work.

FAQs