📊Understanding the Dashboard

Overview

The Dashboard is the first page you see when you log in to WhitePenguin as an Admin. It gives you a real-time, bird's-eye view of your school's key metrics — students, teachers, open enquiries, waitlist, attendance, financial health, and earnings — without needing to navigate through multiple sections.

Features & Benefits

• Instant school snapshot — See the most important numbers at a glance the moment you log in.
• Real-time data — All cards, charts, and graphs reflect live data from your school's records.
• Flexible filtering — Narrow down data by a specific date range or classroom to focus on what matters.
• Action Centre alerts — Get notified of items needing immediate attention (overdue payments, booked tours) right on the Dashboard.
• Attendance visibility — Monitor daily attendance trends for both children and teachers, and review insights like best/worst days and weekly trends.
• Financial overview — Track revenue, outstanding fees, paid vs. unpaid ratios, and overdue invoices in one place.
• Earnings tracking — Keep an eye on your school's weekly revenue without opening the Invoicing section.
• No extra setup needed — The dashboard populates automatically as you add children, teachers, classrooms, and admissions.

Summary Cards

At the top of the dashboard you will find four summary cards. Each card displays a count for the current filter period, a percentage change badge compared to the previous period, and a sub-note.

Action Centre

Directly below the summary cards, the Action Centre highlights items that need your immediate attention today. It is updated in real time as new events occur across the school.

Common Action Centre alerts:

• 🔴 Payment overdue — One or more invoices are past their due date. Click View to go to the Invoicing section.
• 🟡 Booked tours — Parents have booked school tours. Click View to manage tour bookings in the Admission section.

Attendance Summary

The Attendance Summary chart shows daily attendance trends for the selected period. It is located in the upper-right area of the dashboard.

Reading the Chart

• The X-axis shows the days of the week (Mon → Sun).

• The Y-axis shows the number of attendees (scales with your data).

• Two data series are plotted:

  • 🟠 Total Absent — children or teachers who were marked absent
  • 🟢 Total Present — children or teachers who were marked present

Switching Between Views

The Attendance Summary chart has two dropdowns in the top-right corner:

• All Classes / [Classroom name] — filter attendance data by a specific classroom or view all classrooms combined.
• Children / Teachers — switch between attendance data for enrolled children or teaching staff.

This lets you drill into attendance for a specific classroom and quickly compare child vs. teacher availability on the same day.

Attendance Insights

Below the Attendance Summary chart, the Attendance Insights panel gives you a quick analytical summary of attendance patterns for the selected period:

Important Activity

The Important Activity section sits alongside the Attendance Insights panel and surfaces recent significant events in the school — such as new admissions, new messages, payment activity, or other notable actions taken by staff or parents.

• This section updates automatically as activity occurs.
• If no significant events have occurred recently, the section will appear empty.
• It acts as a quick audit trail so admins can stay informed without checking every section individually.

Financial Overview

The Financial Overview section provides a snapshot of the school's financial health for the selected period. It sits below the Attendance Insights and Important Activity panels.

Students Overview

The Students section displays a donut chart that breaks down your enrolled children by gender:

• 🔵 Boys — shown in teal with a count and percentage
• 🟡 Girls — shown in yellow with a count and percentage

This chart updates automatically as you add or update children profiles.

Earnings Bar Chart

At the bottom of the Dashboard, the Earnings chart displays your school's revenue over the selected week, broken down by day (Monday through Sunday). The total is shown in the top-right corner of the section. Use this chart to:

• Spot high-revenue days
• Identify weeks with low billing activity
• Track the financial impact of new admissions or recurring invoices

Filters: By Date & Classroom

You can control what data appears across all dashboard sections using the two filters at the top-right of the Dashboard page.

Date Filter

Click the "This week" dropdown to change the time period:

• Today — shows data for the current day only
• This week — default view, shows data for the current calendar week
• This month — shows data for the current calendar month
• Last month — shows data for the previous full month
• This year — shows data for the current calendar year
• Last year — shows data for the previous full year
• Custom — pick any specific start and end date to define your own range

All cards, charts, and the attendance summary update instantly when you change the date filter.

Classroom Filter

Click the "All Classrooms" dropdown to filter data by a specific classroom:

• All Classrooms — default, aggregates data from every classroom
• [Classroom name] — select any classroom to see metrics only for that group

This is especially useful for school admins managing multiple age groups or rooms, allowing you to drill into the performance or attendance of one classroom at a time.

FAQs